Our solutions for efficient property management

Process automation, data transparency or both?

Our solutions optimize processes such as invoice processing and data acquisition. This allows us to perform detailed portfolio analyses and increase data transparency for more efficient property management.

Overview

From invoice processing to the digital twin

Our approach to automated invoice processing shows that simply reading out invoice data only exploits a fraction of the potential. Using advanced extraction logic, we extract specific information from documents, which are then prepared for versatile analyses in a quality-assured manner. That’s how we provide new perspectives on your properties and implement our vision of the digital twin. Our solutions are flexible – they work independently or in combination and enable maximum synergies as well as customization options.

Use cases

Added value along the lifecycle stages

Data-based solutions for your portfolio strategy

Our data products effectively support you in analyzing and optimizing your portfolio strategy. We take over the data acquisition process and quickly provide you with valuable analyses that give you, among other things:

  • A deep understanding of cost drivers and the ability to increase returns through targeted cost optimization.
  • A benchmark for properties and portfolios with a focus on costs and ESG in order to prioritize real estate in budget planning based on data.
  • The ability to create decision templates for transparent investor communication.
  • The ability to measure the success of investments by tracking costs and consumption over time.

Increase the success of your real estate portfolio with our solutions.

Data-based asset management

With our invoice management, you can achieve significant efficiency gains through automated approval processes. Our comprehensive product portfolio also provides the necessary tools for automated data collection and classification, which supports asset managers in, among other things:

  • Identifying properties that need to be taken into account in the investment strategy and budget planning due to high costs or consumption values.
  • Accelerating data acquisition: Fast and quality-assured visualization of data for portfolio management, sustainability reporting and other stakeholders.
  • Measuring success: Evaluation of renovation and improvement measures to increase property value.

Benefit from optimized processes and well-founded decisions in your asset management.

Insight into the transaction business

Whether in the purchase or sales process – our initial preparation of the key cost drivers creates the necessary data transparency to better plan the property budget or identify the essential construction and maintenance measures.

We can generate added value in the transaction business in various use cases:

  • Automated and quality-assured data acquisition for an in-depth understanding of the costs of individual properties or entire portfolios – even retrospectively over several years.
  • Provision of the necessary data transparency to analyze construction and maintenance costs.
  • Overview of construction and maintenance measures through the preparation of historical invoices.

We support you in creating full cost transparency in the event of a change of responsibility or the assumption of a mandate.

Automated data acquisition

Our product portfolio offers the necessary solution for the complete automation of the often time-consuming data acquisition in property management. This enables us to create significant added value, such as:

  • Automated data collection that records consumption, costs and CO2 emissions completely and with assured quality. This information is essential, for instance for further analyses in asset management.
  • Transparency about service provider contracts, which allows you to get a clear overview of consumption and costs. With this, you can enter into better framework agreements and compare offers, which ultimately maximizes returns.
  • A competitive edge through smart tools that generate efficiency gains and help you win new mandates.
  • Saving resources by automating time-consuming, manual processes to ensure that valuable resources in property management are used more effectively.
Merging decentralized structures

Corporate real estate managers often need to combine data from decentralized and sometimes legally independent organizational structures to gain a comprehensive overview of the various properties. We offer support in various scenarios:

  • Creation of a central data platform to consolidate data uniformly at the corporate level and increase transparency.
  • Location-based analysis of cost drivers for a central service provider overview to help you select the most cost-efficient providers, reduce costs and increase returns.
  • Data structuring to provide group-wide reporting, for example for sustainability reporting, in order to make all relevant information available at a glance.
Efficiency in facility management

Our solutions support monitoring and automated data acquisition to provide facility management with the flexibility and transparency needed for efficient building management. We create added value in various application areas:

  • Automated and quality-assured data acquisition for the complete capture of consumption, costs and CO₂ emissions to enable well-founded analyses and optimizations in maintenance and energy management.
  • Digitalized invoice management that works flexibly and efficiently in decentralized structures and with a variety of mandates.
  • Transparency of service provider contracts in order to keep an eye on consumption and costs, enter into better framework agreements and optimize costs.
  • Increased efficiency through smart tools that save time and money and help you win new mandates and prevail among competitors.
Our portfolio

Explore our products

Our products focus on accelerating processes. We process various documents, such as invoices and energy certificates, and use advanced machine learning to extract, classify and visualize relevant information from these documents. This approach forms the basis for our data products and ensures greater data transparency in the real estate industry.

From invoice receipt to payment in under 4 days

Accelerate invoice management

The real estate industry faces specific challenges in invoice processing: numerous service providers, decentralized structures and time-consuming capture and approval processes. Our innovative approach to process optimization relies on modern technologies such as artificial intelligence (AI) and machine learning. This allows us to automatically capture, analyze and classify invoices and feed them, pre-assigned to accounts, directly into the relevant ERP system.
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80% faster data acquisition thanks to automation

ESG data acquisition

Digitalization is a major challenge for the real estate industry: missing data, high costs for data acquisition and insufficient data transparency. In the light of increasing demands for sustainability, it is becoming increasingly important to collect complete data, reduce costs and identify the right measures to promote sustainability. With SmartSustain, we extract consumption data from utility bills and energy certificates in an automated and quality-assured manner.
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Understanding costs to reduce costs

Creating a digital cost twin

Conventional charts of accounts and accounting logic often do not allow for a uniform, detailed cost analysis. As a consequence, the available reports from ERP systems and BI solutions are frequently neither sufficiently granular nor consistent. The costREview changes this by classifying costs from real estate invoices down to item level according to standardized (DIN) cost structures. This approach opens up new opportunities for real estate managers to analyze and optimize their costs in detail.
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Modularity

Making data versatile

We focus on modularity in our product development. Our products function both as standalone solutions and in combination with other components. For example, if you are interested in the invoice management workflow, various relevant data that is important for invoice processing is already read out.

In addition, we can enhance the extraction logic to capture additional consumption data and CO2 emissions from utility bills or to analyze more in-depth invoice items. This enables us to perform cost analyses that go far beyond traditional accounting data.

We are also open to strategic partnerships. Feel free to contact us!

References

What our customers are saying

“With Eucon as a long-term partner, we have succeeded in fully automating consumption data extraction for ESG reporting with SmartSustain for the entire portfolio. Thanks to this groundbreaking collaboration, we have been able to accelerate our operational data acquisition processes by 80% and ensure higher data quality.”
Union Investment Real Estate GmbH
“With SmartInvoice, invoice processing and throughput times can be significantly reduced. AI-based invoice management leads to higher quality, greater customer satisfaction and improved competitiveness. For me, that is a decisive advantage.”
Ampega Real Estate GmbH
“We use Eucon’s intelligent processes for our invoice management. Using AI technology, we digitalize and validate incoming documents and ensure that the entire invoice processing process can be rapidly completed along a purely digital path. In the past, managing our commercial real estate portfolio entailed a lot of manual work. Thanks to the cooperation with Eucon, that is now history. The results speak for themselves: The processing of an invoice document, from the mathematical and factual check to the approval with the appropriate authorization, has been significantly shortened. Furthermore, there is now complete transparency regarding the respective processing status and final documentation of the entire process. We have also succeeded in successively enhancing data quality with the platform-oriented solution.”
Union Investment Real Estate GmbH
“A strong competitive positioning is the be-all and end-all for real estate companies. Efficient and error-free processes pave the way there. Eucon’s innovative solutions for optimizing digitalization processes in real estate management provide us with effective support, thereby laying the foundation for an automated and leaner billing process at STRABAG Property and Facility Services. This enabled us to significantly reduce the amount of time and effort spent. The resulting lower process costs – while simultaneously enhancing quality and transparency – increase our competitiveness enormously. Thanks to Eucon, we can also quickly implement the evaluation of processes and economic analyses.”
STRABAG Property and Facility Services
“We use Eucon to automate the invoice workflow for our centre and property management for numerous mandates. In addition to the process-optimised mapping of property-specific routing requirements, we were also able to significantly increase the efficiency of invoice processing with the introduction of Eucon.”
VÖLKEL Real Estate GmbH

Your contact

Please feel free to contact us and we will jointly determine how to integrate our products into your organization.

Christine Grondkowski

Head of Real Estate Data Products

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