
(e-)Invoice management for the real estate industry: Where expertise meets efficiency
SmartInvoice is an AI-powered invoice management workflow developed by industry experts together with our customers specifically for the real estate industry. Accelerate your invoice processing by over 85% and benefit from maximum efficiency!

From invoice receipt to payment in under 4 days
SmartInvoice automates the entire invoice processing for various document types, including (e-)invoices, reminders and credit notes. At first, the documents are classified and checked for completeness. Vendor rejections can be initiated directly from SmartInvoice to simplify the process. After the check, a self-configurable routing is carried out that is tailored to the specific requirements of your company. You will also benefit from AI-supported account assignment suggestions that enable precise and efficient posting. The relevant processes are seamlessly fed into your ERP system for final posting.
SmartInvoice explained
How SmartInvoice works
The real estate industry faces unique challenges in invoice processing: numerous service providers, decentralized structures and time-consuming capture and approval processes. SmartInvoice relies on modern technologies such as artificial intelligence (AI) and machine learning. This allows us to automatically capture, analyze and classify invoices and feed them, pre-assigned to accounts, directly into your ERP system.
Property-specific from invoice receipt to posting
SmartInvoice accelerates data capture by precisely classifying different document and invoice types – including e-invoices. Our solution automatically detects whether an invoice, reminder, credit note, cancellation or another document type is being processed. In addition, SmartInvoice classifies the invoice type and determines whether an invoice is apportionable, relates to a recurring entry or concerns maintenance costs or, for example, an insurance claim.
SmartInvoice automatically detects potential duplicates in the processed invoices, thereby significantly reducing the risk of double entries. The criteria for duplicate detection are flexible and can be individually adapted to the specific requirements of your company. As soon as a double entry is identified, the responsible processor immediately receives a notification to review the relevant invoices. They can view both the identified duplicates and the associated invoices and make adjustments if necessary. The rejection also takes place seamlessly and traceably directly within SmartInvoice.
Our automatic completeness check ensures that invoices comply with the requirements of Section 14 of the German Value-Added Tax Act. SmartInvoice detects missing essential information and immediately informs invoice processors if information such as invoice number, performance period, performance recipient, tax number or other legally required details are missing. In the event of incorrect invoices, the responsible processors receive intuitive instructions on how to reject the relevant documents. The email address is automatically taken from the invoice, and pre-formulated text modules facilitate communication. The vendor can be notified by email directly from SmartInvoice.
SmartInvoice can be used to contact more than just vendors who have submitted incorrect invoices. Partner companies such as administrators, planners and architects also have the option to check invoices directly in SmartInvoice. They can be easily contacted via email using a sent link, without the need for a SmartInvoice account to grant external approvals. In addition, SmartInvoice enables easy forwarding of invoices. These can be sent directly to the respective recipients on individually customizable letterhead. Chargeback invoices can be created directly in SmartInvoice and easily sent by email to recipients such as tenants.
Our innovative technology automatically creates account assignment-relevant suggestions based on artificial intelligence. Historical invoices and account assignments are analyzed to train the AI on various accounting issues. This historical data is linked to current invoices based on attributes and serves as the basis for precise account assignment suggestions. The historical information can be viewed at any time and is directly linked to the current process. In addition, our system allows the creation of multiple accounting lines per transaction and the distribution of account assignments across different transactions.
With flex routing, you can design your approval processes individually and flexibly, without the need for developers. For example, invoices can be released automatically based on the “amount volume” parameter, up to an amount you specify. These invoices are then posted directly in SAP, which significantly speeds up the workflow.
Approved booking data is automatically created and posted as business transactions in your booking system, since the entire approval process has already been carried out in SmartInvoice. The booking data is stored on an SFTP server and retrieved daily from the relevant systems, which greatly simplifies integration with ERP systems. In addition, the import and export of data can be flexibly configured by the administrator.