Our use cases

From invoice processing to the digital twin

Our innovative solutions improve your processes, from invoice processing all the way to automated ESG data acquisition. Our goal is to gradually establish a digital twin to create data transparency and significantly increase efficiency in property management.

Overview

Data-driven property management for more transparency and efficiency

With our process and data products, we not only accelerate data acquisition, but also use advanced extraction and classification methods to gain high-quality information from document processing. This data transparency allows you to view your property from different perspectives or through different lenses. Our modular approach offers you the flexibility to use our solutions individually and expand them as needed.

Securely extract, structure and classify data

Data acquisition

Data acquisition is one of the biggest challenges in the real estate industry. Data is often still entered manually, which is not only time-consuming and resource-intensive, but also prone to errors. In times of operational excellence, digitalization and automation are crucial to reduce costs and create a reliable data basis. Whether for accelerated invoice management or rapid ESG data capture – our solutions use OCR technology, AI-based classification and data structuring to extract valuable information from documents and make it usable for various use cases. Upon request, our Operations team will implement additional quality controls.
Creating a central database

Data availability

Decentralized structures and disordered documents make it difficult to access and process relevant data in the real estate industry. Our cloud solution integrates all service providers with efficient rights management and detects missing data through plausibility checks and other quality controls. Moreover, the analysis of historical data paves the way for extrapolations and AI-based accounting assignment suggestions in order to significantly shorten the invoice processing time.
Use data to optimize real estate

Data transparency

Data transparency is the key to efficient and intelligent real estate management. Through our targeted document analysis, we create the basis for well-founded, data-based decisions. We not only extract data for invoice processing, but also gain additional valuable information through our extraction logic. For example, we can use utility bills to analyze and compare consumption and CO₂ emissions over time. In addition, we enable comprehensive cost analyses through the in-depth classification of all cost items. Our solution also offers the possibility of using this database for a property benchmark in order to quickly identify properties with a high need for action – for example, if the consumption per square meter of a property is significantly above the portfolio average.
Our solutions

Explore our use cases

Accelerate invoice management

In the real estate industry, manual invoice processing is often time-consuming, error-prone and expensive. Our AI-based solution optimizes this process through full digitalization and acceleration by up to 85%. This not only reduces the costs of invoice processing, but also creates significantly greater transparency throughout the entire invoice management process. Benefit from automated, efficient and reliable invoice processing that saves your resources and minimizes the error rate.

ESG data acquisition

Sustainability reporting requires comprehensive data transparency, which is often time-consuming and costly. Our solution automates data acquisition, reduces personnel effort and provides a quality-assured data basis. This data serves both as input for your ESG software and as a basis for in-depth analyses to make informed, data-driven decisions about the strategic alignment of your real estate. For example, you can use this to identify properties with the highest consumption and CO₂ emissions in a portfolio benchmark and budget for sustainability measures in a targeted way.

Creating a digital (cost) twin

Cost analyses are often based on accounting data, which does not provide the necessary consistency or the required granularity for a comprehensive understanding of costs. Our solution cutting-edge OCR technology and machine learning to extract data from invoices in an automated and quality-assured manner. Each cost item is classified according to a standardized DIN cost structure. This optimal data basis enables a wide range of analyses at building and portfolio level. In times of cost pressure, we help you identify and reduce the cost drivers that have the greatest impact on your returns.

Modularity

Modular process and data products for maximum efficiency

Our process and data products offer comprehensive automation and transparent data preparation that can be flexibly expanded. In addition to extracting consumption costs, we enable detailed processing of all cost types to create a digital twin of your property. With our invoice management solution, you can achieve significant efficiency gains while extracting ESG data and classifying all costs. In this way, you can complete the digital twin of your property and create a solid foundation for informed decisions.

References

What our customers are saying

“With Eucon as a long-term partner, we have succeeded in fully automating consumption data extraction for ESG reporting with SmartSustain for the entire portfolio. Thanks to this groundbreaking collaboration, we have been able to accelerate our operational data acquisition processes by 80% and ensure higher data quality.”
Union Investment Real Estate GmbH
“With SmartInvoice, invoice processing and throughput times can be significantly reduced. AI-based invoice management leads to higher quality, greater customer satisfaction and improved competitiveness. For me, that is a decisive advantage.”
Ampega Real Estate GmbH
“We use Eucon’s intelligent processes for our invoice management. Using AI technology, we digitalize and validate incoming documents and ensure that the entire invoice processing process can be rapidly completed along a purely digital path. In the past, managing our commercial real estate portfolio entailed a lot of manual work. Thanks to the cooperation with Eucon, that is now history. The results speak for themselves: The processing of an invoice document, from the mathematical and factual check to the approval with the appropriate authorization, has been significantly shortened. Furthermore, there is now complete transparency regarding the respective processing status and final documentation of the entire process. We have also succeeded in successively enhancing data quality with the platform-oriented solution.”
Union Investment Real Estate GmbH
“A strong competitive positioning is the be-all and end-all for real estate companies. Efficient and error-free processes pave the way there. Eucon’s innovative solutions for optimizing digitalization processes in real estate management provide us with effective support, thereby laying the foundation for an automated and leaner billing process at STRABAG Property and Facility Services. This enabled us to significantly reduce the amount of time and effort spent. The resulting lower process costs – while simultaneously enhancing quality and transparency – increase our competitiveness enormously. Thanks to Eucon, we can also quickly implement the evaluation of processes and economic analyses.”
STRABAG Property and Facility Services GmbH
“We use Eucon to automate the invoice workflow for our centre and property management for numerous mandates. In addition to the process-optimised mapping of property-specific routing requirements, we were also able to significantly increase the efficiency of invoice processing with the introduction of Eucon.”
VÖLKEL Real Estate GmbH

Your contact

Please feel free to contact us and we will jointly determine how to integrate SmartSustain into your organization.

Christine Grondkowski

Head of Real Estate Data Products

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Data protection
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