Creating a digital twin

New perspectives on your real estate

Data transparency is the key to sustainably optimizing your real estate. In times of cost pressure, however, a reliable data foundation for sound investment decisions is often lacking. Discover our various modules for the digital twin of your property and improve your planning with precise, reliable data.

Overview

Full data transparency for data-based decisions

Data availability, transparency and quality represent major challenges in the real estate industry. With our REview solution, we use advanced OCR technology and machine learning to extract data from invoices in an automated and quality-assured manner and to precisely classify each cost item. In this way, we provide an ideal data basis for comprehensive analyses and evaluations at building and portfolio level and are moving step by step towards the vision of a digital twin.

Securely extract, structure and classify data

Data acquisition

Data acquisition and quality are among the biggest challenges in the real estate business. Our approach uses existing documents such as invoices and energy certificates to generate valuable data for strategic property management. Using AI, we classify real estate costs according to a standardized (DIN) cost structure down to the level of individual invoice items. To ensure maximum data quality, we combine advanced machine learning models with human expertise through a “human-in-the-loop” approach.
Create a central data platform

Data availability

Decentralized structures and disordered data sources make the transparency and availability of meaningful information difficult. Our cloud solution is based on central and trusted data sources – coming from accounting. Our approach enables a much more granular analysis than traditional accounting data and offers the consistency and depth that reports from ERP and BI systems often do not provide. The optimal data basis for well-founded, data-based decisions.
Use data to optimize real estate

Data transparency

Data transparency is critical for effective real estate management. Through our different “lenses”, we analyze real estate on different levels. In the ESG focus, we provide relevant data from your utility bills, such as consumption, costs and emissions. This allows you to identify properties with high consumption, initiate targeted sustainability measures and measure their financial impact. In the area of costs, real estate managers are provided with in-depth analysis options to identify cost drivers and benchmark them in the portfolio with the aim of gradually reducing costs. In addition, the vendor benchmark enables the comparison of the most favorable service providers for specific services. Switching service providers to the most cost-efficient ones can unlock significant savings potential and increase profitability.
In action

New perspectives on your real estate

Cost lens

With our costREview module, you can benefit from trustworthy accounting data and receive significantly deeper and more consistent insights into your costs than from conventional accounting data or reports from ERP and BI systems. With the support of AI, we extract real estate costs according to a standardized (DIN) cost structure down to the invoice item level. This gives you transparency about your cost drivers, allows you to benchmark them on a granular level and save costs in a targeted manner. The vendors benchmark shows you the most cost-efficient providers allowing you to save costs and increase the profitability of your property by switching providers.

ESG lens

With our esgREview module, you receive comprehensive insights into all consumption, costs and emissions at property and portfolio level, clearly presented in dashboards. In a property benchmark, you can quickly and easily identify the properties with the greatest need for action and initiate targeted measures. Thanks to the transparent presentation of your suppliers and consumption, the most cost-efficient providers can be easily identified, enabling you to realize considerable savings potential by switching and concluding framework agreements. Moreover, sustainability measures can be assessed monetarily by precisely analyzing consumption over time.

Use cases

Added value along the lifecycle stages

Acquisitions
Create a data basis in the acquisition and takeover process

When taking over a property or mandate, our automated processing of emissions, consumption, costs as well as meter and contract data ensures immediate, comprehensive transparency. At the same time, the initial cost capture enables a precise identification of the main cost drivers for each property and supports the creation of a well-founded budget in the event of a change of mandate or transfer of responsibility.

Property management
Identify properties with a need for action

Thanks to the automated processing of emissions, consumption and costs for complete real estate portfolios, you can quickly and easily identify properties with the greatest need for action in the property or portfolio benchmark. This prioritization enables measurable success, be it through consumption reductions as part of sustainability measures or through cost reductions thanks to in-depth cost driver analyses. Optimize your portfolio sustainably and increase profitability through data-based decisions.

Property management
Process optimization

Valuable data for strategic real estate optimization or sustainability reporting is often missing or must be laboriously and manually requested via property management. With the complete automation of data acquisition, processes can be significantly accelerated while at the same time effectively integrating valuable insights into real estate optimization.

Property management
Understanding and reducing costs

Invoice verification of consumption and costs through deviation analyses: Optimize your real estate costs by comparing consumption data from energy monitoring systems with consumption from supply and disposal invoices. Our solution offers automated plausibility checks of offer prices based on historical data and cost indications. Through targeted analyses, you can identify savings potential, optimally plan service provider changes and sustainably increase the profitability of your property.

Property management
Operating cost calculator

Benchmarking of ancillary costs based on DIN 18960 cost structures, with selection options according to location, type of use and property size.

Property management
Use data to plan the property budget

By using the historical cost distribution, the property budget can be planned based on data. The detailed cost analysis provides budget-relevant information and automatically creates renovation advice through a maintenance check to determine whether certain measures are necessary.

Data supplier
Data transparency for (master) data

Provision of central data such as meter numbers, measurement and market location numbers for various meter types as well as contract, contract account and customer numbers for supply and disposal contracts. Our solution supports you in preparing for the sale by transparently presenting essential construction and maintenance measures, existing service contracts and ancillary costs from recent years. This comprehensive data basis can be used for further analyses or as input for ESG software.

Modularity

Making data versatile

Our process and data products enable comprehensive automation and transparent data preparation and are modularly expandable. With our invoice management solution, you will attain significant efficiency gains: Not only do they speed up invoice processing, they also extract ESG data and classify all costs. This will help you complement the digital twin of your property.

FAQ

You can very easily upload your documents per property using drag & drop. In the background, our solution extracts all relevant information from these documents and makes it available at property level. In the event of irregularities, our internal quality assurance department specifically checks certain processes so that we can guarantee you almost 100% data quality.

We support you with onboarding! You can enter all the required master data using the Excel template we provide, and we will upload it for you. We also offer interface solutions. Please feel free to contact us and together we will find the best solution for your needs.

No problem, our rights management allows you to create access for your service providers based on areas of responsibility.

Yes, both the costREview and the esgREview can be booked individually. However, both solutions are complementary to each other. Please feel free to contact us and we will discuss the best options for your needs.

Yes, we offer the processing of historical data to evaluate cost and consumption trends over time.

Yes, the data can be further used via Excel export or via interfaces.

Yes. Like all of our tools, SmartSustain also meets the globally recognized standard for information security management systems – because security is our top priority.

References

What our customers are saying

“With Eucon as a long-term partner, we have succeeded in fully automating consumption data extraction for ESG reporting with SmartSustain for the entire portfolio. Thanks to this groundbreaking collaboration, we have been able to accelerate our operational data acquisition processes by 80% and ensure higher data quality.”
Union Investment Real Estate GmbH

Your contact

Please feel free to contact us and we will jointly determine how to integrate the digital twin into your organization.

Christine Grondkowski

Head of Real Estate Data Products

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Data protection
For more information about the processing and storage of your personal data, as well as your rights, please refer to our privacy policy.