Use automation to extract consumption data

Automated and quality-assured ESG data extraction

Sustainability reporting requires comprehensive data transparency, which is often time-consuming and costly. Our solution automates data acquisition, reduces personnel effort and thus creates real added value.

Overview

Efficiently creating a trustworthy data basis

The real estate industry is facing major challenges when it comes to digitalization: missing data, costly data acquisition and a lack of data transparency. Due to increasing demands for sustainability and cost pressure, it is becoming increasingly important to capture complete data, reduce costs and identify the right sustainability measures.

Securely extract, structure and classify data

Data acquisition

Acquiring data is one of the biggest hurdles in sustainability reporting and the measurability of sustainability measures. Our solution uses existing documents such as utility bills and energy certificates to automatically extract relevant data such as consumption, emissions, costs, contractual partners and meter data. This is done using OCR technology, AI-based classification and data structuring. Upon request, our Operations team will implement additional quality controls.
Create a central data platform

Data availability

Decentralized structures and disordered documents make access to relevant data difficult. Our cloud solution integrates all service providers through efficient rights management and identifies missing data through plausibility checks. Historical data also enables extrapolations to be made to close further gaps.
Use data to optimize real estate

Data transparency

Data transparency is critical for intelligent real estate management. With SmartSustain, we visualize consumption and costs across different suppliers in order to realize significant savings potential through supplier changes and optimized framework agreements. In addition, property benchmarks can be used to identify properties for sustainability measures and make their success measurable both financially and in terms of consumption.
In action

Accelerate processes and create data transparency in three steps

Data acquisition

Upload documents via drag & drop to extract quality-assured information on consumption, costs and emissions. Missing or incomplete data are identified through plausibility checks and can be supplemented by extrapolations based on historical data.

Object benchmark

Compare consumption and costs for individual properties or entire portfolios to identify properties with the greatest need for action, for example by highlighting properties with the highest consumption or CO2 emissions per square meter. This can be used to derive targeted optimization measures for greater sustainability and cost efficiency.

Annual comparison and supplier benchmark

Measure the success of your sustainability and cost-saving measures through year-on-year comparisons and identify the most cost-efficient suppliers in your portfolio. Using supplier benchmarks and the data required for framework agreements, you can optimize the selection of your contractual partners.

Use cases

Added value along the lifecycle stages

Acquisitions
Create a data basis in the acquisition and takeover process

Automated processing of emissions, consumption, costs as well as meter and contract data when taking over a property or mandate. This ensures immediate and comprehensive transparency for the client or owner.

Property management
Identify properties with a need for action

Processing of emissions, consumption and costs for entire portfolios in order to identify the most critical properties in the benchmark.

Property management
Process optimization

Continuous monitoring and optimization of emissions, consumption and costs in order to evaluate the success of measures over time.

Property management
Cost-efficient optimization of the supplier mix

Invoice verification of consumption and costs through deviation analyses of consumption data from energy monitoring systems with consumption from supply and disposal invoices.

Data supplier
Data transparency for master data

Provision of data such as meter numbers, measurement and market location numbers for various meter types as well as contract, contract account and customer numbers for supply and disposal contracts.

Data supplier
Acquiring and recycling ESG data

Export of ESG-relevant data for other software solutions via Excel or interfaces.

Modularity

Making data versatile

Our process and data products offer comprehensive automation and transparent data preparation and can be expanded modularly. In addition to extracting consumption costs, we enable the transparent processing of all cost types in order to create a digital twin of your property. Our invoice management solution enables you to achieve significant efficiency gains while simultaneously extracting ESG data and classifying all costs to complement the digital twin of your property.

FAQ

Yes, we support over 500 suppliers from 30 countries and can integrate additional ones.

We support you with onboarding and take care of the initial upload. Alternatively, we offer interface integration to your ERP system.

No problem, our rights management allows you to create access for your service providers based on areas of responsibility.

Through our plausibility check, we can determine exactly how many utility bills were uploaded and for which period. This creates the necessary transparency as to which months and which property invoices are missing for. Additionally, there is the option to make projections based on your historical data.

Yes, we offer the processing of historical data to evaluate consumption trends over time.

Yes, the data can be further used via Excel export or via interfaces.

Yes. Like all of our tools, SmartSustain also meets the globally recognized standard for information security management systems – because security is our top priority.

References

What our customers are saying

With Eucon as a long-term partner, we have succeeded in fully automating consumption data extraction for ESG reporting with SmartSustain for the entire portfolio. Thanks to this groundbreaking collaboration, we have been able to accelerate our operational data acquisition processes by 80% and ensure higher data quality.
Union Investment Real Estate GmbH

Your contact

Please feel free to contact us and we will jointly determine how to integrate SmartSustain into your organization.

Christine Grondkowski

Head of Real Estate Data Products

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Data protection
For more information about the processing and storage of your personal data, as well as your rights, please refer to our privacy policy.