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Automate invoice processes in real estate management
Digital invoice management for an efficient document workflow. For more transparency and reduced costs in commercial property management.
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Digital Invoice Management
The processing of invoices is generally a rather inefficient and error-prone process. We digitalize your invoice management and transform unstructured, manual processes into automated processing routines that reduce time and costs and create transparency.
The AI-based platform for digital invoice management was awarded Best Practice Innovation 2019. More about SmartInvoice >
SmartInvoice – Digital document workflow for commercial property
over 1m
master data
>20 bn €
invoice volume processed
<4 days
from upload to archive
Digitalization and structuring
We capture all data regardless of their input channel and document type and bring them into a structured, digital format. The data extraction thus provides for a comprehensive overview, enabling efficient processing and evaluation of all relevant information.
Data validation
The gathered data are automatically validated so that all values can be flawlessly linked to the right processes. Incorrect or incomplete documents with missing compulsory invoice content or incorrect invoice amounts are automatically sorted out.
Data enhancement
The existing dataset is enriched with further data gathered from internal or external sources such as e-mail traffic, ERP systems or contracts. This enables in-depth insights and optimized processing.
Prioritization & Forwarding
We prioritize all documents according to their due date and forward them to the person in charge. The timely processing of presorted documents avoids dunning charges, takes advantage of cash discount benefits, and enables a swift response to complaints, etc.
Processing and proxy rules create an ordered workflow, which guarantees optimized processes and strict compliance with all service level agreements. Complex procedures are thus turned into lean background processes.
Account assignment
Through the use of semantic text analysis and self-learning AI systems, service descriptions and invoice items are automatically turned into accounting information. This transformation is based on an account plan that is customized for each enterprise, yet falls back on standard learning sets. This leads to a standardization of accounting processes and significant acceleration.
Staff workplace
Hand in hand: The web-based staff workplace prepares all processes such that your experts need just a few clicks to check, release, reject or forward them. Content relating to specific roles or fields of law are linked to automatically generated information, current tasks, specific user interfaces and evaluation options. This leads to accelerated business processes and a more efficient completion.
MONITORING, EVALUATION & REPORTING
All of the processes are neatly deployed in your personal and safe data warehouse. With the management dashboard, you will be able to keep an eye on key figures. You can also retrieve the processing state and easily carry out historical or up-to-the-second evaluations. Early warning systems immediately detect fields with an urgent need for action and ensure an optimal process control.
What our customers are saying
“We use Eucon’s intelligent processes for our invoice management. AI technology helps us digitalize and validate incoming documents and ensure that the entire invoicing process can be carried out quickly along a fully digital path. In the past, the management of our commercial real estate portfolio involved a lot of manual work. Thanks to the cooperation with Eucon, this is now a thing of the past. The results are self-evident: The processing of an invoice document, from the mathematical and factual verification to the release by the competent party, has been significantly reduced. In addition, there is now complete transparency about the respective processing status and final documentation of the entire process. We have also succeeded in gradually increasing data quality thanks to this platform-oriented solution."
Head of Department Data Management, Reporting Services & Systems
“A strong competitive positioning is essential for a real estate company. Efficient and flawless processes pave the way. Eucon provides innovative solutions to optimize digitalization processes in real estate management, which help us lay the foundations for an automated and more streamlined accounting processes at STRABAG Property and Facility Services. This has enabled us to significantly reduce time and effort. The resulting lower process costs increase our competitiveness tremendously – while elevating the quality and transparency at the same time. Thanks to Eucon, we are able to swiftly implement process assessments and economic analyses.”
Head of Property Management
"With SmartInvoice, invoicing throughput and processing times can be significantly reduced. AI-powered invoice management leads to more quality, higher customer satisfaction and improved competitiveness. This is a key benefit for me".
Managing Director, Ampega Real Estate